Cookie Policy

This Cookie Policy sets out the basis on which we, the UCL-Japan Youth Challenge Committee Office JAPAN AT UK LIMITED, use cookies and similar technologies on or in relation to our website, https://www.ucl-japan-youth-challenge.com (our website).

This Cookie Policy is effective from 21st February 2023.

“Essential” cookies are automatically placed on your computer or device when you access our website or take certain actions on our website. “Non-essential” cookies and other technologies are only placed on your computer or device if you have consented to us doing so. For information on the difference between essential and non-essential cookies, see the section below entitled About cookies.

For information on how you consent and how you can withdraw your consent to us placing non-essential cookies and other technologies on your computer or device, see the section below entitled How to accept or reject cookies.

Contents

1. About cookies
2. List of cookies used
3. Essential cookies
4. Non-essential cookies
5. How to accept or reject cookies
6. Copyright
7. Revision history

1. About cookies

What are cookies?

Cookies are small data files sent by a website’s server to a web browser, processor memory or hard drive and stored there. They can be used for a range of different purposes, such as customising a website for a particular user, helping a user navigate a website, improving that user’s website experience, and storing that user’s preferences and login information.

Essential and non-essential cookies

Cookies can be classified as either “essential” or “non-essential”.

Essential cookies: these are cookies that are either:

• used solely to carry out or facilitate the transmission of communications over a network; or

• strictly necessary to provide an online service (e.g. our website or a service on our website) which you have requested.

Non-essential cookies: these are any cookies that do not fall within the definition of essential cookies, such as cookies used to analyse your behaviour on a website (“analytical” cookies) or cookies used to display advertisements to you (“advertising” cookies).

Session and persistent cookies

Cookies can be classified as either “session” or “persistent”, depending on how long they last after they are placed on your browser.

Session cookies: session cookies last for as long as you keep your browser open. They expire when you close your browser.

Persistent cookies: persistent cookies expire at a fixed point in time or if you manually delete them from your browser, whichever occurs first.

First and third party cookies

Cookies can be classified as “first party” or “third party”.

First party cookies: these are cookies placed on your device by our website domain.

Third party cookies: these are cookies placed on your device by third party website domains.

If you require further information about cookies in general, please visit https://www.allaboutcookies.org.

2. List of cookies used

We use the following cookies on or in relation to our website:

3. Essential cookies

These are cookies which are strictly necessary for our website to be able to operate or to provide you with a service on our website which you have requested.

Legal basis for processing: we process information about you contained in or obtained from essential cookies in our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interests: ensuring our site functions properly and providing you with online services you have requested.

How to opt out of essential cookies

Most browsers allow you to block all cookies, including essential cookies. Please note, however, that if you block all cookies, parts of our website and its functionality may not work or display properly.

You can delete existing cookies from your browser by clearing your browsing data and ensuring that the option to delete cookies is selected.

For more detailed information on how to accept and reject cookies, including guidance for specific browsers, please see the section below entitled How to accept or reject cookies.

4. Non-essential cookies

We use the following types of non-essential cookies on our website:

• Functional cookies; and

• Analytical (or performance) cookies.

Functional cookies

These are cookies that are designed for purposes such as enhancing a website’s functionality. These are either not strictly essential for the website or functionality which you have requested to work, or are cookies which serve non-essential purposes in addition to their essential purpose.

How to opt in or out from functional cookies

See the section below entitled How to accept or reject cookies.

Processing information about you contained in or obtained from functional cookies

Legal basis for processing: we process information about you contained in or obtained from functional cookies in our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation). We will only process such personal information if you have consented to us placing cookies on your computer or device.

Legitimate interests: improving your website experience and providing the website functionality you have requested.

Analytical (or performance) cookies

Analytical (or performance) cookies track and gather data about what a user does on a website. These cookies are not essential for our website or its functionality to work.

More information

Google Analytics cookies are classified as first party cookies as they are set by our website domain, although Google collects and processes information from our use of Google Analytics. To find out more about how Google handles information collected from Google Analytics, see Google Analytics’ privacy policy, which is available here: https://support.google.com/analytics/answer/6004245.

For information on how Google LLC uses data from cookies it uses, please visit https://policies.google.com/technologies/partner-sites.

How to opt in or out from analytical cookies

See the section below entitled How to accept or reject cookies.

To opt out of Google Analytics tracking across all websites in general, you can do so here: https://tools.google.com/dlpage/gaoptout.

Processing information about you contained in or obtained from analytical cookies

Legal basis for processing: we process information about you contained in or obtained from analytical cookies in our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interests: analysing how individuals use our website to help us improve our website and programme.

Third party cookies

Third parties use cookies to analyse your use of our website and/or to display advertisements (including third party advertisements) to you.

More information

For information about the cookies Google LLC uses in relation to the above, see the “Advertising” section on the Types of cookies used by Google page in Google LLC’s cookie policy, which is available here: https://policies.google.com/technologies/cookies#types-of-cookies.

For information about how Google LLC uses data from cookies for its own purposes, please visit https://policies.google.com/technologies/partner-sites.

How to opt in or out from third party cookies

See the section below entitled How to accept or reject cookies.

Processing information about you contained in or obtained from third party cookies

Legal basis for processing: we process information about you contained in or obtained from third party cookies in our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interests: the purposes for which we use the third party cookies as described above.

5. How to accept or reject cookies

There are a number of different ways in which you can accept or reject some or all cookies. Some of the main methods of doing so are described below:

You are welcome to block the use of some or all the cookies we use on our website. However, please be aware that doing so may impair our website and its functionality or may even render some or all of it unusable.

You should also be aware that clearing all cookies from your browser will also delete any cookies that are storing your preferences, for example, whether you have accepted cookies on a website or any cookies that are blocking other cookies.

You can find more detailed information about cookies and adjusting your browser settings by visiting https://www.allaboutcookies.org.

Accepting or rejecting cookies

Cookie control tool

You can accept or reject non-essential cookies by using our cookie management tool. Upon accessing the website for the first time, a cookie banner will appear in which you can find out more about the cookies used on the website and opt out of their use. You can then confirm your options and these preferences will be saved for a year.

You can renew or change your cookie consent at any time by clicking here.

Browser settings

You can accept or reject some or all cookies (for example, blocking all third party cookies) by adjusting your browser settings. If you do not know how to do this, the links below set out information about how to change your browser settings for some of the most commonly used web browsers:

• Google Chrome: https://support.google.com/chrome/answer/95647;
• Mozilla Firefox: https://support.mozilla.org/en-US/kb/delete-browsing-search-download-history-firefox;
• Microsoft Edge: https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09;
• Microsoft Internet Explorer: https://support.microsoft.com/en-us/topic/how-to-delete-cookie-files-in-internet-explorer-bca9446f-d873-78de-77ba-d42645fa52fc;
• Apple Safari: https://support.apple.com/en-gb/guide/safari/sfri11471/mac.

Some browsers, such as Chrome and Firefox, allow you to change your settings to browse in “incognito” mode, limiting the amount of data placed on your machine and automatically deleting any persistent cookies placed on your device when you finish your browsing session. There are also many third party applications which you can add to your browser to block or manage cookies.

Existing cookies

To clear cookies that have previously been placed on your browser, you should select the option to clear your browsing history and ensure that the option to delete or clear cookies is included when you do so.

Google Ads Settings

You can manage and opt out of personalisation of advertisements by Google by visiting Google Ads Settings page here https://myadcenter.google.com and by:

• switching the “Personalised ads” setting off (i.e. by ensuring the button at the top of the page is set to the grey “Off” and not the blue “On”).

Alternatively, you can install a free browser plugin here: https://support.google.com/ads/answer/7395996.

Google Analytics Opt-out Browser Add-on

You can opt out of Google Analytics tracking by installing the browser add-on which is available here: https://tools.google.com/dlpage/gaoptout.

European Interactive Digital Advertising Alliance Tool

You can opt out of Facebook and other companies that participate in the Digital Advertising Alliance in Europe from showing you interest based ads by visiting http://www.youronlinechoices.com, selecting your country, clicking “Your Ad Choices”, then locating Facebook (and any other companies you want to block) and selecting the “Off” option.

6. Copyright

The copyright in this Cookie Policy is either owned by, or licensed to, us and is protected by copyright laws around the world and copyright protection software. All intellectual property rights in this document are reserved.

7. Revision history

Published on 14th May 2021.

Updated on 21st February 2023.

21st February 2023

Updated “Google Ads Settings” in section 5 (How to accept or reject cookies).

Minor housekeeping changes.

12th September 2022

Minor housekeeping changes.

14th May 2021

First published.